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Office Administrator - Scottish Fisheries Museum Trust Ltd
Created: 06/01/2026
News/Events Category: Job VacanciesPost: Office AdministratorOrganisation: Scottish Fisheries Museum Trust Ltd.Hours: 30 hours per week over four daysSalary: £14.00 per hourLocation: Scottish Fisheries Museum, Anstruther
Are you a customer-focussed, problem-solver who thrives in a small team? Are you looking for a busy role, requiring a high level of accuracy and the ability to switch between varied tasks? Start the New Year with a new role as Office Administrator at the Scottish Fisheries Museum.The role
The Office Administrator will be responsible for all aspects of office and facilities support while working directly with the business manager and a wide range of people including staff, volunteers, Board Members, suppliers, and contractors. Demonstrable experience of office administration is required, as well as knowledge of Xero accounting software or similar. Practical experience of website management, digital design, and social media marketing would be a distinct advantage.
Responsibilities
- Maintain office filing system on and off-line
- Receive mail and distribute to relevant staff
- Deal with telephone and e-mail enquiries directly or by transfer to relevant staff
- Maintain office diary and coordinate bookings and room hire
- Maintain membership database
- Liaise with curatorial staff to coordinate group bookings and educational visits
- Process supplier invoices
- Process and record daily takings and prepare for banking
- Maintain staff, volunteer contact details and HR records including holiday records
- Prepare monthly payroll details
- Support the preparation and processing of Gift Aid claims to HMRC
- Collate and safely store all Board of Trustees documentation
- Set up and support Board meetings
- Retain suite of approved policies and procedures
How to apply
See the role description on the Scottish Fisheries Museum website for full details: https://www.scotfishmuseum.org/blog/post.php?s=2026-01-05-vacancy-office-administrator
The closing date for applications is Monday 26 January 2026.
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