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Scottish Fisheries Museum - Administrative Assistant
Created: 20/06/2024
News/Events Category: Job VacanciesPost: Administrative AssistantContract: Six-month contract with the possibility of extensionHours: 30 hours per week over 5 daysSalary: £12.00 per hourLocation: Scottish Fisheries Museum, St Ayles, Harbourhead, Anstruther, KY10 3AB
The Scottish Fisheries Museum has a vacancy for an Administrative Assistant.The Administrative Assistant will support all aspects of office and facilities support while working directly with the Business Manager and a wide range of people including staff, volunteers, Board Members, suppliers, and contractors.
The Role
The Administrative Assistant will have the following responsibilities:
- Maintain office filing system on and off-line
- Receive mail and distribute to relevant staff
- Deal with telephone and email enquiries directly or by transfer to relevant staff
- Maintain office diary and coordinate bookings and room hire
- Liaise with curatorial staff to coordinate group bookings and educational visits
- Processing of supplier invoices
- Processing and recording of daily takings and preparation for banking
- Maintain staff, volunteer contact details, and HR records including holiday records
- Prepare monthly payroll details
- Support the preparation and processing of Gift Aid claims to HMRC
- Collate and safely store all Board of Trustees documentation
- Set up and support Board meetings
- Retain suite of approved policies and procedures
How to apply
Click here for the job description.
Send a cover letter stating how your skills and experience will prepare you for the role and a CV with references to Michael Donald, Business Manager, at [email protected]
The closing date for applications is 5.00pm on Friday 05 July 2024. Selected applicants will be invited for interview during the week of 15 July 2024, date and time to be confirmed in advance in writing.
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