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  • Inverkeithing Town House - Volunteer Coordinator

    Created: 13/03/2024
    News/Events Category: Job Vacancies

    Post: Volunteer Coordinator 
    Reports to: Secretary of the charity 
    Hours: 18 over four days mutually agreed (0.5 FTE)
    Salary: £13.00 per hour
    Location: Inverkeithing Town House. Hybrid working is available, and intially on-site work will take place at a location to be determined until such time as access to the Town House is available.

    The Old Town House Project is based in Inverkeithing's Town House, which is a distinctive A-listed building, over three storeys. The building has had many civic purposes over the years, including a debtor's prison. Now sympathetically restored, the aim for the building is to be developed into an accessible community hub, with space available for existing and new groups.

    The Trust is an Equal Opportunity Employer and there is an expectation that all staff and Board members work and engage with others in accordance with both legal standards and standards set out by bodies such as the Scottish Fairwork Convention and other equality bodies.

    The role

    You will be someone with experience in coordinating volunteers and office administration, with a commitment to making a difference to the local community. This role requires flexibility and the ability to use own initiative whilst working constructively in a team. You will have creative and enterprising ideas about the services and uses for the newly refurbished space and have the ability to help grow the charity's vision.

    You will enthuse and lead volunteers by example, encouraging new activities and gatherings that will be volunteer led, with a focus on local social responsibility. Beyond that, it's all about your professionalism, positive energy, natural ability to get along with people and determination to make a difference. 

    Responsibilities include: 

    • Sourcing and recruiting volunteers 
    • Collecting information about volunteer availabilities and skills 
    • Arranging appropriate training and induction 
    • Producing schedules for everyday activities across all projects 
    • Assigning responsibilities to the right people
    • Coordinating teams of volunteers for large-scale actions 
    • Communicating frequently with volunteers to ensure they are satisfied and well-placed 
    • Disseminating information for upcoming events 
    • Keeping detailed records of volunteers' information 
    • Ensuring the purposes of the organisation and its actions are clearly communicated 
    • Carrying out administration and building management tasks that will help with the smooth day-to-day running of the building 
    • Appraising volunteers 
    • Delivering regular updates to the Board of Directors 
    • Representing the charity and  helping to build its reputation in the community
    • Other ad-hoc tasks as appropriate 

    Essential qualifications and experience: 

    • Ability to relate to people from a wide range of backgrounds and abilities 
    • Evidence of working with people 
    • Commitment and enthusiasm 
    • Good leadership, motivational and organisational skills 
    • Sincerity, patience, empathy, equality, tact, and the ability to earn the trust of others 
    • Excellent listening skills and confidence in talking to people both in groups and on a one-to-one basis 
    • Ability to plan a diverse workload to deadlines 
    • A commitment to safeguarding vulnerable adults 

    Desirable qualifications or experience: 

    • Experience of working with volunteers in a leadership role
    • Commitment to personal development
    • Calm under pressure
    • Work as part of a team or independently
    • Experience of working in third sector or a similar trust-based organisation

    How to apply 

    If this is the right fit for you and you believe you possess the skills and values they need, they want to hear from you. Please send your CV and cover letter to [email protected]

    The closing date for applications is 11.59am on Monday 01 April 2024. 

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