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  • YMCA Cupar - Administrative Assistant

    Created: 30/09/2021

    Post:  Administrative Assistant

    Hours: 09:00 - 13:00 - 20 hours per week 

    Salary: £10 per hour

    Location: Cupar

    YMCA Cupar is looking to recruit an Administrative Assistant to join its team. Experience of working in an office setting or undertaking administrative duties is essential.

    Duties include:

    • Day-to-day reception duties.
    • Dealing with enquiries in person, by telephone and online.
    • Specific administrative tasks: including invoicing, banking, processing youth worker pay claims, inputting information onto the Cognisoft database, managing a petty cash system, calculating holiday entitlement for staff. 
    • General cash handling and processing of payments.
    • Photocopying and creating of materials including posters, signage, tickets.
    • General administrative tasks as directed by General Secretary and Management Committee.
    • Liaising with members, tutors, partners and organisations regarding general enquiries, bookings, etc.
    • Co-ordinating and managing the bookings diary.
    • Working alongside the treasurer to undertake tasks to include payment of invoices, creation of a weekly and summary monthly balance sheets, admin relating to the end of year accounts.
    • Organising the servicing of the heating and fire alarm systems and equipment, and water testing checks.
    • Liaising with contractors - requesting quotes and negotiating timetabling of works.
    • Undertaking any administrative tasks relating to partnership working with Fife Council.
    • Any other duties as requested by the General Secretary and Management Committee.

    Please call 01334 65 5072 for more information on the job role. To request a job application form, please e-mail [email protected]

    The closing date for applications is 12:00 on 08 October 2021.




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