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Lar Housing Trust - Office Administrator
Created: 09/11/2021, Updated: 11/11/2021
News/Events Category: Job VacanciesPost: Office Administrator
Salary: £20,000 pro-rata plus pension contribution
Hours: Three days per week (09:00 - 17:00, Tuesday, Wednesday and Friday)
Location: Dunfermline
Lar Housing Trust aims to build homes where people can put down roots and live affordably within their communities. It is continuously developing and is now looking to appoint an Office Administrator to support its work with tenants, contractors, and others.
Reporting to the Office Manager, you will take a lead role in managing all office-based administrative work. You will assist the team in all paperwork, handling of customer/supplier information liaising with our internal team and contractors, and managing communications.
Key Accountabilities:
- Handling requests by telephone and e-mail.
- Sorting mail and deliveries.
- Reception duties and setting up of meeting rooms, including the provision of tea and coffee to visitors.
- Preparation of documentation, including board materials and marketing documents.
- Dealing with all office paperwork.
- Maintaining excellent procedures with detailed documenting.
Role requirements:
- Previous experience in a similar administrative role.
- Good written and verbal English.
- Understanding numeric data.
- Good administrative abilities.
- Proficiency in Microsoft Office and Excel to advanced level.
Personal attributes:
- A resourceful person with high accountability standards, who is results-driven, possesses problem-solving skills, and a strong empathy with people.
- Highly experienced administrative skills.
- Self-motivated and self-starter.
- Accuracy and attention to detail.
- Excellent communication skills, both written and verbal.
- Excellent computer and keyboard skills with high-level proficiency in Microsoft Outlook, Excel, Word, Powerpoint packages.
- Efficient and adaptable.
- Maintain calm under pressure, have a positive and flexible attitude.
- Good organisation and prioritising skills.
The organisation has a small, busy office team and this position will match only those who prefer this type of work environment. This is an office-based role and home working will not be possible on a regular basis.
The position will suit someone who thrives on variety, job ownership, and accountability and who is able to work without supervision. This person is resourceful and self-driven, results orientated, able to motivate themselves, taking pride in a job well done, and able to relate to others with empathy and patience. Apply by sending your most recent CV and covering letter to [email protected] by 19 November 2021. References will be required from the successful candidate.
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